Timing+and+Planning

Timing and Planning Cooler must be turned on 24 hours prior Gopher as needed Monitor drink station Change garbage cans as needed ||  ||
 * Sant Bani Graduation Preparation List ||
 * WHEN || WHAT || TO_DO || WHO ||
 * One month in advance || Donations of food || Sant Bani provides a letter soliciting donation—goes to Market Basket ||  ||
 * In the week leading up to graduation || Pasta || Cook pasta ||  ||
 * || First Shopping Trip ||  ||   ||
 * || Baklava || Make same (this can be a group project) ||  ||
 * || Ice || Make ice rings ||  ||
 * || Frosting || Make Frosting ||  ||
 * || Cheesecake || Make same ||  ||
 * Tuesday or Wednesday || Food Order || IN person: Verify with Market Basket order, will be boxed and ready for pickup at arranged time ||  ||
 * Tuesday or Wednesday || Other supplies || Have available by Thursday: Sponges, cleaner, blue painter tape, duct tape, sharpies, string, scissors || (some of this to be put on the list and some brought by parents) ||
 * Before Thursday || Veggie dip || Gather recipe/dip ingredients mix, store, label ||  ||
 * Before Thursday || punch || COLLECT EMPTY WATER JUGS for punch || All ||
 * || Flowers || Gather wildflowers || all ||
 * || Cous cous salad || Gather recipe, prepare as much as possible ahead, bag, label, place in cooler, label ||  ||
 * Thursday 3:30 || Food Order || Food picked up at Market Basket ||  ||
 * Thursday 3:30 || Food Order || Unload food at Jr. High Area—Cold foods to fridge in PI || all ||
 * Thursday 3:30 on || Food Prep || Wash tables in lab and Pi . Place trash barrels nearby for waste, hand soap, towels available || all ||
 * || Food prep || Bring knives, cutting boards, sharpies, coolers, || all ||
 * || Weather Check || Check weather for Friday, adjust hot and cold beverages as needed ||  ||
 * || Fruit bowl || Wash, cut and bag all fruit, place in coolers, label coolers ||  ||
 * || Veggie tray || Wash cut and bag all veggies for veggie tray, place in coolers, label coolers ||  ||
 * || Wraps || Wash, peel, seed, thin slice English cukes for wraps, place in coolers, label coolers. ||  ||
 * || Wraps || Wash, peel, shred carrots for wraps, bag, place in coolers, label coolers ||  ||
 * || Wraps || Gather hummus and label ||  ||
 * || Punch || Make juices, store in gallon water jugs, verify enough juice, ginger ale. ||  ||
 * || Punch || Prepare and freeze ice rings for punch ||  ||
 * || Pasta || Prepare pasta ||  ||
 * || Pasta || Check recipe, gather other pasta salad ingredients, wash, chop, bag, label, place in coolers, label coolers ||  ||
 * || Tofu sandwich || Gather recipe, prepare tofu mix, label and store ||  ||
 * Thursday 3:30 on || Bread || Bring all bread products to pi ||  ||
 * || Garden salad ||  ||   ||
 * || Napery || Bring all napkins paper goods cutlery, cups to Perkins, Pi, check #s all set ||  ||
 * || Flowers || Bring vases to Perkins, clean and ready for use ||  ||
 * || Serving || Bring all serving platters, bowls, utensils and punch ladles to Perkins/Pi. Check that we have all that is needed ||  ||
 * || Ice || Clean containers to be used holding and for hauling ice liners ready ||  ||
 * || Transport || Check all coolers labeled, take all coolers/food to be chilled to big house cooler ||  ||
 * Friday Morning 9 am || Wraps || Assemble wraps, wrap platters ||  ||
 * || Tofu || Assemble sandwiches, wrap platters ||  ||
 * || Veggies || Assemble veggie trays stir dip ||  ||
 * || Pasta || Assemble pasta salad ||  ||
 * || Dessert || Cut Baklava, place in cups, assemble on trays ||  ||
 * || Dessert || Place fruit on cheesecakes ||  ||
 * || Dessert || Verify all cakes decorated, final décor finished ||  ||
 * || fruit || Mix all fruit, bag for later ||  ||
 * || transport || Take all food platters to big house cooler ||  ||
 * || Ice || Travel to New Hampton to get cie ||  ||
 * || Flowers || Collect donated flowers and arrange vases ||  ||
 * || Signage || Make reserved seating signs to attach to rows for senior family and friends ||  ||
 * || signage || Make “reserved for seniors” table sign ||  ||
 * || Balloons || Inflate balloons, tie with ribbons, leave in Pi/Perkins ready to go || Kids ||
 * || Parking || Parking crew consult with Robert, move signs/cones into place || kids ||
 * || Tent Prep || Set all tables up at tent area, take small table from copy room to tent for programs, take down table for handicapped seating ||  ||
 * || Sound || All sound equipment set up and tested ||  ||
 * || Water || Chill water for seniors and tent ||  ||
 * Friday afternoon: all tasks to be completed by 3:30 || Set up || Move/ verify all needed tables present in tent area, collect programs/school brochures/Trumpet of the Swan from Roxanne, put out all items on table provided ||  ||
 * || Napery || All paper goods, cups, cutlery to table, arrange on tables ||  ||
 * || Balloons || All balloons to tent, attach, set out any other decorations ||  ||
 * || Flowers || All vases to dais and tables ||  ||
 * || Serving || All serving utensils to tables, verify senior table has serving utensils as well ||  ||
 * || Clean up || 6-8 trash cans with liners in place by tent, 3-4 extra liners in the bottom of each can ||  ||
 * || Trash Marshall || Change bags, oversee plastic utensils ||  ||
 * || Coffee/ Chai || Make coffee, decant to air pots, take to tent. //Make Chai ||  ||
 * || Food || Gather all food, place in coolers, transport to tent ||  ||
 * || Dessert || All cakes to tent area ||  ||
 * || punch || All juice/ice rings/ gingerale to tent ||  ||
 * || Water || Chilled water to senior waiting area, chilled water to tent area ||  ||
 * || Parking || Parking crew ready and in place by 3:00 || kids ||
 * 3:00—3:30 || Almost ready || Designated people hand out programs park cars, guard senior table ||  ||
 * 4:00 || Quietly, about halfway through the ceremony || All food out on tables, covered, punch mixed except for sparkle (add when seniors do song) ||  ||
 * Reception || Everyone || Help with serving
 * Reception || Everyone || Help with serving
 * After people begin leaving || Clean up || Bag food, return to Pi, pack away all food ||  ||
 * ||  || Stack all the chairs ||   ||
 * ||  || Collect all garbage, return barrels to building ||   ||
 * ||  || Return all tables ||   ||
 * ||  || Wash all prep areas ||   ||
 * ||  || Wash all serving platters, utensils ||   ||